Administrative Services

The Administrative Services Department provides high quality support services to all City departments and staff, as well as to the community, through its finance, human resources, information technology, emergency services, and contract administration programs.

The Department is comprised of five Divisions: 

  • Finance
  • Human Resources
  • Emergency Preparedness
  • Information Technology
  • Contracts Management

The Finance Division is responsible for all financial operations and risk management. Finance tracks revenue, expenditures, bonded debt, and properly records all financial transactions in accordance with Generally Acceptable Accounting Principles (GAAP) and the requirements of the Government Accounting Standards Board (GASB).

The Human Resources Division recruits, develops, and supports the organization’s most valuable resource ─ its staff. Responsibilities in this area include recruitment, benefits management, professional development, labor negotiations and relations, grievance management, workers’ compensation claim management, policy creation and implementation, and employee classification and compensation.

The Emergency Preparedness Division works in partnership with the San Mateo County Office of Emergency Services to prepare staff, Coastside agencies, and residents to effectively respond to natural disaster or other emergencies. The Division develops and updates emergency plans, trains staff in emergency operations procedures, and serves as the City’s representative on the Coastside Emergency Action Program and the San Mateo County Emergency Managers Association to assist with local and regional emergency preparedness efforts. 

The Information Technology Division is the arm of Administrative Services which provides and maintains appropriate hardware and software to City staff, develops and maintains a secure network infrastructure, manages the City’s data and voice infrastructure, maintains the City’s telecommunication systems, and manages the City’s website.

The Contracts Management Division is responsible for negotiating and managing contracts including those for use of City land, outside labor counsel, public access television, recreation and food services, and software licenses. The Division also collaborates with other departments to ensure contracts are managed effectively and are renewed, renegotiated, and processed in a timely manner.